Standard Events

Standard events are those like Club D, Planet V, Playboy Mansion, Langwith Large or Xtra. They should fit one of the following descriptions:

  • Large numbers attending (i.e. over 200)
  • A lock off (ticketed entry) in operation
  • A Requirement for door supervision
  • Change to normal bar provision
  • Dancing taking place
  • any other high risk implication

All standard events are organized the term before they take place. Starting in about Week 5 (of the undergraduate term) Ents Committee will ask for requests. When the whole term plan is confirmed (around Week 8) you can go ahead and book the event.

The Booking Protocol

A Standard Event Booking Form must be filled in, signed off by Jeanette at the Students' Union and then handed to your local Facilities Manager at least five weeks prior to the event taking place. We will only sign off events on the term plan agreed by Ents Committee.

The Responsible Person (RP) named on the form must have been trained by the Students' Union in running an event. We will no longer sign off forms for untrained individuals.

You must book any space associated with your event before you hand in your form. Space allocation will be checked by the Information Centre when they process your booking. Contact Room Bookings for centrally bookable areas (classrooms) or the College Administrator for JCR areas.

To-do List

At this point you will begin writing and planning a budget and looking for sponsorship for your event.

If you are planning anything unusual and require support from the University or Bars, contact the Services and Finance Officer via services@yusu.org

Page Created: 1st Aug, 2007
Last Updated: 10:49pm on 1st Aug, 2007 by Matt Burton