University of York Students’ Union

Major Events

Major events are those that are larger than a standard late-license event. Examples include Big D, Woodstock, Access All Areas, Quad Dash etc.

A major event briefing will be set up at which you will brief:

• Campus Services
• Commercial Services
• Security and Support Services
• Estates Service
• Health and Safety
• City of York Council Environmental Health
• Heslington Parish Council / Village Trust

The Students Union are there to back you up and send:

• The Services and Finance Officer
• Jeanette Sparnenn, Events Coordinator
• Jill Stead, Student Activities Safety Worker

The Booking Protocol

Major events are usually booked in excess of a term in advance. Contact your local Facilities Manager for assistance and coordinate your actions with Jeanette Sparnenn and the Services and Finance Officer.

You'll need to meet with all of the Students' Union representatives prior to the meeting to ensure that all questions have been anticipated and that all necessary plans have been made, or at least considered.