Finance and Tickets

Always plan a budget for your events. The Students' Union suggest that you calculate your total income on a sell-out and then budget to spend two-thirds of this. The capacities of the venues are as follows:
College Capacity
Vanbrugh 600
Derwent 550
Langwith 420
Goodricke 400
Wentworth 300
Halifax 200
Alcuin 200

A normal budget will include:

  • Technical equipment
  • Rider (refreshments for acts and event staff)
  • Wristbands
  • Tickets
  • Acts (DJ's, bands etc)
  • Promotion (posters, flyers etc)
  • First Aid costs (if using Links)

The more money you spend, the more tickets you will have to sell to break-even and the higher you will have to set the price. Make sure your committee is all agreed on the budget, because if you set the ticket price too high and don’t sell enough, you will end up funding the difference from your account.

Float and Wristbands

Float and wristbands need to be booked from the Students' Union Finance Office a week in advance. We currently charge 6.5p per wristband, though they are offered on a sale-or-return basis (i.e. if you don’t use them, bring them back and we won’t charge you for the ones returned).

Our Finance Office will loan you a cash tin for your takings. This is returned the morning after the event with any unused wristbands, your takings and your returned float.

Note: IF YOU NEED TO PAY FOR ANY COSTS ON THE NIGHT YOU SHOULD ORDER ADDITIONAL MONEY IN ADVANCE, OR CLAIM BACK AFTER THE EVENT.  YOUR FLOAT SHOULD NOT BE USED.  

Tickets

Tickets are your responsibility. You can sell them wherever you like (to Students only though) at whatever price you like. They can look like whatever you like.

HOWEVER if you want to sell your tickets in our shop (Your:Shop), and most organisers do, then we have some requirements:

  • You must state on the booking form that you will be doing this. If you don’t the shop will not be prepared when you arrive with the tickets
  • The tickets must not be smaller than a credit card and they must be made out of card
  • The tickets must be numbered and submitted in numerical order
  • The sale of tickets in Your:Shop must be inline with the Union code. This means that you must authorise the sale of the tickets via the Shop Manager at least 2 weeks before, and ensure the tickets arrive in the shop no less than 5 days before the date they begin to go on sale.
Page Created: 1st Aug, 2007
Last Updated: 7:27pm on 8th Sep, 2007 by Matt Burton