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Committee Regulations

NOTICE OF MEETINGS 

5.1. Union committee meetings are called by their Chair. They must not happen at weekends or out of term. Committee members must have notice of each meeting (including an agenda) at least 2 working term days in advance, and all committee meetings must be publicised on the day they happen. Each committee may have a minimum number of times a term it should meet.

ATTENDING COMMITTEE MEETINGS

5.2. All committee meetings are open to all Union members with the exception of Women’s Committee which is only open to self-defining women ordinary members of the Union. A committee may vote to exclude non-committee members, that is for a Closed Session.
5.3. Membership of Union committees is set out in SECTION 3 – 6, except for the membership of the Executive Committee and Union Senate which are contained in SECTION 2 – 8 and 9 respectively.
5.4. Members of committees are expected to send their apologies to any meeting they are unable to attend.
5.5. No-one can hold two voting positions on any committee.

THE DECISION MAKING PROCESS

5.6. Only committee members may make and vote on proposals. A proposal is passed if it gets more votes than any other of a set of conflicting proposals. The Chair may not vote except to break a tie.
5.7. The quorum for a committee is half of its filled membership plus one. Committees can only vote if quorate.
5.8. All committee meetings must be minuted, and the minutes sent to the next Union Senate for approval. Closed Sessions are not minuted and are reported to the Union Senate at the discretion of the committee.
5.9. Committee decisions must be in accordance with Union Senate, GM and referendum resolutions; they are binding on all Officers and representatives of the Union, in the following order of precedence; Executive, Finance, the rest.

RECORDING DECISIONS

5.10. All Union and Internal Affiliate committee meetings must be minuted, and the minutes sent to the next Union Senate.
5.11. All meetings of the Union shall be considered open (except for Women’s Committee) although the members of the meeting may vote to hold a specific meeting or an item of a meeting as a Closed Session.
5.12. Closed sessions are recorded but the confidential minutes are only available to members of the recorded committee and the Executive Committee. Discussions that take place in closed session must only be called when discussing commercially sensitive information, staffing matters, or on a unanimous vote of committee members.

Page Created: 18th Aug, 2007
Last Updated: 11:24pm on 18th Aug, 2007 by Matt Burton