Societies
Society IT
Creating a Mailing List
Sign into groups.yusu.org with your YUSU account and click on the "Create a group..." button.
Enter a name, address and description for your mailing list, then select an access level. If you are at all unsure which access level to use, choose restricted (you can always change it later).
Once you are finished press "Create my group".
The next step will ask you to add members, for now you must press "Skip this step". This will take you to the admin page for your group. Click "Group Settings" on the right hand side and select the "Access" tab from the top of the page. Roughyl half-way down the Access settings is a check box labelled "Allow e-mail addresses outside of the domain to be added to this group...". You must tick this box to be able to add @york.ac.uk addresses (or anything other than @yusu.org for that matter) to the list.
Add Members
Your list is now ready for adding members. To do this, sign into the backend of the YUSU website (http://www.yusu.org/cms) and select the societies option from the menu on the left. Click on the members tab, then use the "Export Paid/All Members" buttons to get a list of all your members' e-mail addresses.
Once you have the list, copy it to the clipboard and return to your group admin page. Select "Invite members" from the right hand side and select the add members directly tab. Here, you can paste the list into the box and press the add members button.
Creating a Society Website
You have several options for society websites:
Using the YUSU Provided Service
Using your society/club yusu.org account you can login at sites.yusu.org to setup a Google Sites based website.
Using the University Provided Service
First, ensure you have a socs account for your society, if you do not, e-mail socsaccounts@yusu.org with your chair's username and society details.
Once you have your socs account details, login to the IDM system and register for personal webspace by following the Select Optional Facilities link.
When you register, a folder called web will automatically be created within your filestore (on the M: drive). This folder will be set up with the correct permissions to ensure that your web pages will be accessible to the outside world - these permissions should be inherited by files created within the folder.
The URL of your web site will be: http://www-users.york.ac.uk/~username/ where username is replaced by your username eg: http://www-users.york.ac.uk/~socs100/
External Hosting
You can purchase external hosting with your "Own Funds" account. There are many providers of web hosting, but we cannot recommend any in particular.
