Ratification Help

Ratification Help (a 10 step guide)
IMPORTANT: Please note that this process is completely new and is designed for building a new society database for increased efficiency for the future. All societies, existing or new, need to follow the same procedure to complete the ratification process.
 
If you're struggling at any time, please contact secretary@yusu.org or call 01904 433724 for help.
 
Step 1: Log in to the YUSU website using your socs account (for existing societies) or your personal account (for brand new societies).
Click "My Options" then "Societies" then "New Society".
 
Step 2: Type in the name of your society.
 
Step 3: This page is your society's constitution. There are only two editable sections: Aims and Officers.
 
Existing Societies: You should copy your aims and Officers section from an existing copy of your constitution.
 
New Societies: Under "Aims" you should put in what your society's core aims are going to be - note, this should be different to any existing society and must not contravene YUSU's constitution or Union Code.
 
Under "Officers", you must have at least three positions which are elected annually. These are by default "Chair", "Treasurer" and "Secretary". If you want to edit these titles (for example, to change "Chair" to "President") do so here. You can also add additional officers if this is appropriate to your society.
 
Step 4: You should then be presented with a "to do list" of society details. Please note, you can return to this point at any time by logging into the website and clicking "Societies" followed by "Your Societies".
 
Step 5: You need to get your signatory list filled in. Type in the full details for each of your three signatories and click "Save". You'll then be taken back to the to-do list.
 
On the to-do list, click the link to your form where it says "hand in your signatory form". This will bring up a printable version of your form which you should print, get everybody to sign and then hand it in to YUSU reception.
 
Step 6: Download the Health & Safety form from here.
Fill in the form as well as you can, and then email it to Peter Kidd on safety@yusu.org - and at the same time arrange a meeting with him to go and visit him in Grimston House.
 
Peter will check your risk assessment andneeds to approve it before you are ratified, so do this as early as possible!
 
Step 7: Back on your to-do list, you need to enter further society information.
 
Existing Societies need to put in their YUSU email account and socs account here - new societies should leave these parts blank.
 
Enter information about when your regular meetings are and when your Annual General Meeting (when elections are held) will be.
 
Enter your membership fee (don't forget, if you're applying for a YUSU grant, the minimum fee allowed here is £4).
 
Enter a description of your society that you want to appear on the YUSU website so that potential members can find out more...
 
Finally, if you want to apply for a YUSU grant, select "YES" in the box. You'll then get emailed a link to download the relevant form, which you should return to communications@yusu.org.
 
Step 8: If you want a YUSU Fair stall, fill in the optional form, and we'll get you fitted in somewhere.
 
Note: we won't have things like nimlock boards available due to budget restrictions, we're afraid.  
 
Step 9: Check that your society status has changed to "Pending". Please note, this can take a couple of days, as YUSU reception will need to check your constitution and signatory list.
 
Step 10: Wait to hear that you've been ratified (or not) by the Exec Committee and then you're good to go!
Page Created: 22nd Apr, 2008
Last Updated: 11:55am on 23rd Apr, 2008 by Rory Shanks